How Much Should Janitorial Services Really Cost?
This is not an easy question to answer. There are multiple factors to consider from both the client and the janitorial cleaning services company. There is no denying that many companies are feeling pinched now and trying to tighten their belts and reduce costs. They are looking at all departments and areas of the business to see where expenses can be reduced. Janitorial services are very often one of the first areas they look at to save money. This leads companies to question how much these services should cost.
No two commercial janitorial cleaning companies are the same, and no two clients are the same. The size of the building or facility is only one factor in determining the price of janitorial services, and there are numerous other considerations that must be considered when pricing the service.
There is a multitude of factors that affect janitorial prices, but a few of the main ones are:
- The size of the facility
- The size of the various surfaces (carpet, tile, wood, concrete, etc.)
- The traffic through the area
- The location of the facility (and labor costs in that area)
- Frequency of cleaning required
- Specific cleaning requirements
There is no one-size-fits-all approach to pricing janitorial services.
There are other factors that complicate the evaluation of cleaning services quotes. Services, by their nature, are intangible and difficult to compare, especially on paper. Added to this, there are many new and less-experienced companies that join the very competitive commercial janitorial cleaning industry on an ongoing basis. Many of these less-experienced companies lack the knowledge and expertise to draw up and present a clear and comprehensive quote. Worse still, some companies purposely omit essential elements of the service in order to present a competitive quote. This will either leave you with a poor cleaning service or additional costs every month, both of which are a recipe for disaster.
How to Ensure You Get Accurate and Fair Pricing
Be wary of any company that is prepared to quote you with minimal facts and information. A good professional cleaning company will do extensive research and consult with the client before even presenting a quote.
The company will meet with the client to discuss and understand the specific requirements, do a thorough walk-through of the facility and note all relevant details, including the size of the different areas, floor surfaces, and traffic.
Once the company has all the relevant information, it can present you with a quote. Make sure you receive a detailed quote that specifies exactly what will be done, how it will be done, and how often it will be done. This will become important when comparing quotes from various janitorial cleaning services companies. It will also ensure full understanding by both parties, which will avoid misunderstandings and disagreements down the line.
Some companies will quote per hour, some per visit and some per month. No matter how they quote, ensure it is specific, clear, contains all relevant details, and is understandable. It is time-consuming to select the right janitorial services and then repeat the process again if you are not satisfied.
How to Balance a Tight Budget with Effective Cleaning
If you are on a tight budget and under pressure to reduce the cost of your janitorial services, there are a number of things you can do. The first is to communicate. Meet with the cleaning company and explain your challenge. A professional cleaning company that has been in business for a while has been through this and will understand your situation. It will have ideas on how to achieve a cost reduction without a significant decline in service.
You have to be realistic and understand that some compromises and cutbacks will have to be made. An experienced professional company can advise you on the best way to do this without lowering service levels. Together, the client and cleaning company can develop a workable plan to keep the facility clean and lower the monthly cost of the service.
As much as many companies want to support the small business, this is when it pays to deal with a larger, more established company that has been around for a while. First, the company’s experience allows it to work smarter. It has the skills, knowledge, and equipment to enable it to do more with less. Equipment is a big factor. Given that labor is the single biggest expense to the professional cleaning company, any machines, equipment, and technology that allows it to reduce labor will allow it to pass this savings onto the client and offer a quality service at a better price. The newer and smaller companies simply are not able to invest in most of the labor-saving options. This forces them to rely on costly labor and makes it difficult for them to be competitive.
The bigger guys also benefit from economies of scale. In other words, their overheads, such as management costs, rent, HR and accounting costs, and other monthly expenses, are spread over a large client base, making the cost per client less. They also benefit from reduced costs on cleaning materials and equipment because they buy in bulk and are able to command higher discounts than a smaller cleaning company.
The other advantage they have is good old-fashioned experience. They will be able to assist in identifying areas that do not need to be cleaned as often or suggest alternative techniques that will help them reduce their cost and, therefore, how much they charge you. Smart cleaning can achieve almost the same results without compromising on cleanliness.
The key to getting this right is communication and dealing with the right professional cleaning company. A knowledgeable and experienced company will be flexible, accommodating, and help you achieve your objectives while still delivering a great service.
For great advice based on years of experience, give iNX a call today. With its smart cleaning experience, it will customize a cleaning plan according to your requirements that will fit your budget.